AUTHORIZED
Costs must be authorized. This means that costs must be authorized or at least not prohibited by state or federal law or FNS instruction. Don’t forget, while USDA outlines authorized costs in FNS Instruction 796-2 Rev 4, each state may have additional restrictions or needed authorizations.
ACTIVITY
You as an Executive Director of a sponsoring organization want to attend a National Conference for CACFP Training. Is this allowable:
Yes! But travel and registration need Prior Approval from your State Agency
Another example is if the Executive Director wanted to attend a nutrition conference that has a CACFP component. Is this allowable?
Yes, but the travel and registration requires Specific Prior Written Approval and only the cost related to the CACFP portion of the nutrition conference can be paid by CACFP funds.
LIMITATIONS
Costs must stay within the established limitations expressed by federal or state law.
ACTIVITY
You want to charge mileage for your CACFP child care center monitoring visits. The GSA Federal Travel Regulations rate for 2020 is currently 57.5 cents per mile. What is the maximum mileage rate that can be paid with CACFP funds?
57.5 cents
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CORRECT!
Yes, you can pay up to the maximum GSA rate with CACFP funds.
60 cents
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INCORRECT
Well as a company you can pay over the GSA maximum rate but only a maximum $57.5 cents can be paid with CACFP funds. The remaining amount must be paid with other funds.