Red Flag: Incomplete or missing records
RED FLAG
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Incomplete or missing records for the day of the review and/or prior days.
EXAMPLE
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If you are reviewing lunch, meal count records for all approved meals served prior to lunch should be completed and available.
REMEMBER
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On the day of the review all records leading up to the day of the review should be available.
REMEMBER
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Child and adult care facilities records for meals served on the day of the review should be available.
REMEMBER
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For day care home providers, since meal counts must be documented by the end of the day, at minimum, meal count records should be available for all approved meals served through the day prior to the review.
EXAMPLE
Let’s take a look at this example: Meal counts have been recorded prior to the meal service.
Why is this a red flag?
Meal counts cannot be recorded prior to being served.
Child and Adult care centers are required to record meals served at the time of service. At-risk Afterschool care centers, outside school hours care centers, and emergency shelters are not required to record time of service meal counts. Instead they are required to maintain records of the number of meals prepared, the number of meals served, and the number of participants in attendance for each meals service.
Day care home providers must record meals served by the end of the day.